ACCOUNT PAYABLE SPECIALIST

Deadline for application :

Position status : Permanent

Salary :

The Account Payable Specialist will be responsible for the full cycle accounts payable function including monthly entries and reconciliations, monthly accounting close, and maintaining internal controls and procedure. To perform this role successfully the Accounts Payable Specialist will be responsible for but not limited to the following:

1) Property Management Duties

• Daily maintenance of on-going file of payables invoices

• Examine records of amounts due and make sure invoices are paid according to terms with proper approval and backup (for example property & school taxes, utilities, service contracts etc...)

• Ensures accurate invoice processing and verification

• Ensure that all invoices are matched to PO’s and whatever other backup is provided

• Responsible for the proper coding of invoices to proper GL accounts

• Getting approvals where necessary

• Check generation on timely basis to ensure payment is made according to supplier terms

• Making sure all discounts are taken

• Enter manual checks in the system when required

• Rebilling of chargebacks to inter-companies & ensure we receive payments

• Reconcile inter-company accounts

• Respond to inquiries from vendors and staff regarding payments and claims.

• Monthly reconciliations of vendor’s statements received. Request any missing invoices from vendor.

• Monthly reporting & balancing of account payable accounts

• Effective communication with accounting department, to ensure AP is always up to date

• Maintain monthly analysis of several accounts.


2) General Duties

• Process owner & employee expense accounts

• Process credit card statements

• Process GST/QST reports on monthly, quarterly or annual basis as required

• Provide required REPORTS to management within the requested timeframe

• Assist in implementation of policies, procedures and internal controls

• Assist & support with month-end and year end closing files (both construction & property management)


3) Knowledge, Skills & Qualifications

• Bilingualism (French/English), both spoken and written

• DEC or DEP in Accounting/Finance or equivalent

• Experience with a large volume of invoices

• 3 years of experience in a similar position

• Proficient in Excel, Word and Outlook

Must have knowledge of Yardi Voyageur, Genesis, Entreprise

• Organization and prioritization skills

• Confidentiality

• Problem solving skills

• Able to multitask and work in a fast-paced environment

• High level of attention to detail


Reporting Relationship

➢ Controller


Please send your cv to: emploi@mondev.ca