ACCOUNT PAYABLE & RECEIVABLE SPECIALIST

The Account Payable & Receivable Specialist will be responsible for the full cycle accounts payable function including monthly entries and reconciliations, monthly accounting close, maintaining internal controls and procedure and all facets of the accounts receivable function for all properties (commercial and residential). To perform this role successfully the Accounts Payable & Receivable Specialist will be responsible for but not limited to the following:

1) Property Management Duties

• Daily maintenance of on-going file of payables invoices and to provide timely& meaningful financial information

• Examine records of amounts due and make sure invoices are paid according to terms with proper approval and backup (for example property & school taxes, utilities, service contracts etc...)

• Ensures accurate invoice processing and verification

• Ensure that all invoices are matched to PO’s and whatever other backup is provided

• Responsible for the proper coding of invoices to proper GL accounts

• Getting approvals where necessary

• Check generation on timely basis to ensure payment is made according to supplier terms

• Making sure all discounts are taken

• Enter manual checks in the system when required

• Rebilling of chargebacks to inter-companies & ensure we receive payments

• Reconcile inter-company accounts

• Respond to inquiries from vendors and staff regarding payments and claims.

• Monthly reconciliations of vendor’s statements received. Request any missing invoices from vendor.

• Monthly reporting & balancing of account payable accounts

• Effective communication with accounting department, to ensure AP is always up to date

• Maintain monthly analysis of several accounts

2) General Duties

• Process owner & employee expense accounts

• Process credit card statements

• Process GST/QST reports on monthly, quarterly or annual basis as required

• Provide required REPORTS to management within the requested timeframe

• Assist in implementation of policies, procedures and internal controls

• Assist & support with month-end and year end closing files (both construction & property management)

ACCOUNT RECEIVABLE DUTIES:

• To ensure that all collections & billings are to date

• To effectively communicate & answer queries of customers, owners and business partners

• Monthly billings on the 1st of each month

• Other billings where required: management fees, administration salaries, labor distributions, commissions, etc.

• Processing of daily deposits and EFT payments to be entered in Yardi

• Responsible for timely collection activities and all collections correspondence reducing delinquency.

• Send statement to outstanding customers by 5th of the month & followed by default letters when delinquency persists

• Interact with customers to resolve outstanding issues and inquiries

• Prepare and maintain various reports including accurate aging reports

• Identify and execute the necessary adjustments so that all transactions are properly posted

• Conduct month-end account reconciliations making sure A/R balances to G/L

• Ensures all records are properly filed (Customer invoices, leases, agreements)

• Assist in the preparation of escalation files and invoicing of the 13th invoice for commercial tenants

• Collaborate with controller to maintain collections goals and general accounts receivable performance levels

• Prepare various reconciliations and documentations for month end and year end

• All other related duties as required

3) Knowledge, Skills & Qualifications

• Bilingualism (French/English), both spoken and written- A MUST

• Bachelor of Commerce or equivalent with a major in Accounting, with at least 2 to 5 years in the Real Estate industry

• Experience with a large volume of invoices

• 2 to 5 years of experience in a similar position

• Proficient in Excel, Word and Outlook

• Must have knowledge of Yardi Voyageur, Genesis, Entreprise

• Organization and prioritization skills

• Confidentiality

• Problem solving skills

• Able to multitask and work in a fast-paced environment

• Detail oriented

• High level of accuracy

• Able to prioritize

• Ability to work in independently as well as in a team environment

• Must have a high level of out put & ability to handle high volume and deadlines in a fast-paced environment

• Must be able to take ownership of position

• Strong work ethic and sense of responsibility and confidentiality

Reporting Relationship

➢ Controller

Please send your cv to: emploi@mondev.ca